Introduction

IT project outsourcing can be a great way to free up internal resources, reduce costs, and focus on core competencies. The process of outsourcing IT projects involves making decisions about which projects to outsource and then managing the project to ensure it is completed on time and within budget. This article will provide tips for successfully outsourcing IT projects, including:

1. Setup a working model and project leader
2. Follow one Project Management Methodology
3. Establishing a feedback loop
4. Setting up a communication channel, schedule and format
5. Measuing development process
6. Selecting the high-quality outsourcing service

Setup Working Model and Project Leadership

The first step in outsourcing IT projects is to select a working model. There are several different models to choose from, such as in-house, on-site, nearshore, and offshore. Each of these models has its own advantages and disadvantages, and it is important to consider all of them before making a decision. In addition, it is important to select the right project leadership. The project leader should be knowledgeable, experienced, and able to manage the project effectively.

Follow one Project Management Methodology

Once the working model and project leadership are selected, the next step is to follow a project management methodology. This will help ensure that the project is completed on time and within budget. A good project management methodology should include tasks such as defining the project scope, developing a timeline, creating task lists, assigning tasks to team members, and tracking progress.

There are top methodologies to consider here

1. Lean methodology
2. Agile methodology
3. Waterfall methodology
4. DevOps
5. Spiral
6. Iterative
7. V-model

Establish a Feedback Loop

It is also important to establish a feedback loop when outsourcing IT projects. This will allow for constant communication between the project team and the client, which will help ensure that the project is completed according to the client’s specifications. The feedback loop should include regular updates on project progress, as well as any changes or adjustments that may need to be made.

Set Up a Communication Channel, Schedule and Format

In order to ensure that the project is completed on time and within budget, it is important to set up a communication channel, schedule and format. This will ensure that all team members are on the same page and that any questions or concerns can be addressed in a timely manner. The communication schedule should include regular meetings, video/phone calls, emails, and other methods of communication.

Measure Development Progress

Finally, it is important to measure the progress of the project in order to ensure that it is completed on time and within budget. This can be done by tracking the number of tasks completed, the amount of time spent on each task, and the number of bugs or errors encountered. This will help to identify any areas that need to be improved and will provide insight into how the project is progressing.

Selecting the high-quality outsourcing services

1. Research Potential Providers: Take time to research potential providers to ensure they are the right fit for your needs. Research their background, experience, and the quality of their work. Ask for references from previous clients to get an understanding of their level of service.
2. Establish Clear Goals and Expectations: Establish clear goals and expectations for the project, as well as how you expect your provider to deliver on them.
3. Evaluate Their Technical Capabilities: Evaluate the technical capabilities of your potential provider by asking questions about their expertise, tools and processes they use, and how they handle security and data protection.
4. Consider Your Budget: Consider your budget when selecting a provider, and make sure they can deliver the services you need within it.
5. Look for a Long-Term Relationship: Look for a provider that is reliable, trustworthy and willing to enter into a long-term relationship. This will help ensure that the outsourcing process is smooth and successful.

Conclusion

Outsourcing IT projects can be a great way to free up internal resources, reduce costs, and focus on core competencies. However, there is a hidden communication cost, especially in complex logic or processes while both you and the contractor can misunderstand due to language barrier, distance, geo-graphy. This can be minimized by the daily communication and agreement before solution implementation.